Invitation to this year’s IMAGINARIUM

November 22, 1 p.m. to 5 p.m.

We hope that many of you who are active at Makvärket in one way or another will want to participate. It’s always more fun when there are lots of us. This year, Imaginarium will have a bit of an annual meeting vibe with some more traditional items on the agenda.

Are you in a working group? If so, please get together and discuss what updates you have from the year that are relevant to share with everyone. We would also like you to discuss your financial needs and wishes for 2026 (see proposal for financial model).

AGENDA

13:00-13:10 Welcome, intro to the agenda, reminder that the working group should think about budget input for later, intro to Line being the facilitator for today – Tannie

13:10-13:20 Our year in pictures – Tannie

13:20-13:50 Update from working groups

13:50-14:00 Suggestion for changes to our articles of association (se separat document) – Tannie

14:00-14:05 Possibility to volunteer to join the collective board. Both Maja and Tannie are up for being re-elected. Lasse is not on election before next year. The board are hoping to be 4-5 people in total. People can volunteer now, and then everyone can use the breaks to raise any concerns about the people who are volunteering to Line, so she know before we elect the new board.

14:05-14:15 BREAK

14:15-15:30 Incoming suggestions and ideas

1. procedure and standards for renting and using Makvärket (se concrete suggestion attached) – Else and Viktoria
2. Læderværksted/garvningsværksted – Saga
3. Makvärket Accessibility Plan – Jord and Evelyn
4. Critical maintenance of physical infrastructure – Evelyn
5. Collab with Non-cis male navers from Germany 2 weeks in the spring – Line (15 min)
6. Makvärket Erasmus+ partnerships, report and future possibilities – Jord (5 min)
7. Makvärket in cooperation with Ung Holbæk about EU sustainability Project 25-26 – Jord (2 min)
8. Work Festival 2026 10-19 July – Jord (3 min)
9. Makvärket history project – Tannie (3 min)
10. Light party 14 dec. – Tannie (3 min)
11. New year at Makvärket – Lasse and Nina
12. Any other suggestions or ideas?

15:30-16:00 Shovel and digging break – Lets finish the wastewater prep

16:00-16:45 Economy

1. Proposal from the board for a procedure for handling how to use money – Tannie
2. Discussion, suggestions for adjustments and comments
3. Presentation of accounting for 2024 – Maja
4. Budget draft for 2026 – Maja
5. Input from working groups
6. Wish list
7. Discussion on priority including the possibility for using possible surplus to lower our debt
8. Agreeing on budget

16:45-16:55 Election of the new board

16:55-17:00 we sing a song

ECONOMY – MOTIVATION AND PROPOSAL FROM THE BOARD

Purpose: We are moving towards a situation where Makvärket is no longer constantly in financial trouble, so we need to figure out how we collectively manage the money in the account to ensure more equal access to who can use the shared funds. At the previous seasonal meeting, it was decided that the board should come up with a proposal for how we do this, which we can then discuss at Imaginarium and agree on a model.

The board’s proposal:

1. Every year at Imaginarium, a budget for the coming year is discussed and adopted.

2. All active working groups report: 1) how much money they would like to have available for the coming year, 2) how much money they need to have available as a minimum, 3) where they think their wishes rank in relation to other wishes.

3. Wish pool: If there are proposals for expenses that do not fall under a working group, they can be brought up at Imaginarium, where we will jointly draw up a prioritized list. The wish pool is prioritized below the working groups’ financial needs. If wishes arise during the year, they can be brought up at a seasonal meeting where the wish pool is reprioritized.

4. At Imaginarium, we prioritize the various needs and wishes together and make a list of which wishes come first when there is money in the account beyond what is needed to cover common expenses. This also includes wishes such as paying off Makvärket’s private loan for the wastewater treatment plant faster than agreed.

5. The finance group is responsible for keeping track of the priority list throughout the year.

6. If urgent needs arise during the year that are necessary for Makvärket’s operations, a decision can be made jointly by the finance group and the board. For example, if the dishwasher breaks down.